What We Do
Marketing and Event Planning Management Services
Lewis & Sears Marketing & Event Management is a premier marketing and event management company specializing in event marketing and event production. With over 25 years in hospitality and tourism, Susan Lewis and Wendy Sears have staged major events and promotions around the world. Today, as Lewis & Sears, we combine our vast expertise and resources for clientele on Vancouver Island, across British Columbia and throughout the Pacific Northwest. We partner with business and industry, government agencies and non-profit associations alike, and manage all types of events from Meetings and Conventions; Incentive Programs; Event Production; Festival Production; Tradeshows; Destination Management; Sponsorship Procurement and Management; Event Marketing; and Social Media Management.
Marketing our clients’ events is a big part of the success of the events. Social media is one of the most important marketing tactics out there. So many different channels—Facebook, Twitter, LinkedIn, YouTube, Snapchat, Pinterest—we use it all to build an extremely comprehensive guide to market your event.
Our clients rely on us to guide them through every step of the event planning process. From procuring sponsorship to providing on-site management of logistics, staff and volunteers, to writing thank-you letters, we do it all!
Manage budget throughout the entire process
Supervise and implement any event material including the design of print and website material
Manage program branding and signage requirements
Manage logistics for Speakers i.e. accommodation, travel, presentation material, rehearsals, audio visual requirements
Manage communication to key media and target markets i.e. publish press releases, coordinate press conferences
Promote event via social media i.e. Facebook, Twitter, E-Newsletters
Provide overall on-site management including overseeing staff and volunteers as required
Site Selection and Contract Negotiation
Destination Management – Vancouver Island – services include events, activities, tours, transportation and program logistics
Prepare critical timeline for the overall event
Procure and manage sponsorship
Facilitate conference / event registration and ticket sales
Work with accommodation providers to secure special conference / event rates
Manage logistics for exhibitors
Coordinate catering, meeting and audio visual requirements
Prepare RFPs for services that require outsourcing
Prepare final reconciliation and post-conference report
Prepare post event thank you letters for suppliers, sponsors and speakers