What We Do

Tourism Victoria Industry Showcase

Marketing and Event Planning Management Services

Lewis & Sears Marketing & Event Management is a premier marketing and event management company specializing in event marketing and event production. With over 25 years in hospitality and tourism, Susan Lewis and Wendy Sears have staged major events and promotions around the world. Today, as Lewis & Sears, we combine our vast expertise and resources for clientele on Vancouver Island, across British Columbia and throughout the Pacific Northwest. We partner with business and industry, government agencies and non-profit associations alike, and manage all types of events from Meetings and Conventions; Incentive Programs; Event Production; Festival Production; Tradeshows; Destination Management; Sponsorship Procurement and Management; Event Marketing; and Social Media Management.

Marketing our clients’ events is a big part of the success of the events. Social media is one of the most important marketing tactics out there.  So many different channels—Facebook, Twitter, LinkedIn, YouTube, Snapchat, Pinterest—we use it all to build an extremely comprehensive guide to market your event.

Our clients rely on us to guide them through every step of the event planning process. From procuring sponsorship to providing on-site management of logistics, staff and volunteers, to writing thank-you letters, we do it all!

Manage budget throughout the entire process

Supervise and implement any event material including the design  of print and website material

Manage program branding and signage requirements

Manage logistics for Speakers i.e. accommodation, travel, presentation material, rehearsals, audio visual requirements

Manage communication to key media and target markets i.e. publish press releases, coordinate press conferences

Promote event via social media i.e. Facebook, Twitter, E-Newsletters

Provide overall on-site management including overseeing staff and volunteers as required

Site Selection and Contract Negotiation

Destination Management – Vancouver Island – services include events, activities, tours, transportation and program logistics

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Prepare critical timeline for the overall event

Procure and manage sponsorship

Facilitate conference / event registration and ticket sales

Work with accommodation providers to secure special conference / event rates

Manage logistics for exhibitors

Coordinate catering, meeting and audio visual requirements

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Prepare RFPs for services that require outsourcing

Prepare final reconciliation and post-conference report

Prepare post event thank you letters for suppliers, sponsors and speakers

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Contact Us

Whether it is a conference, board retreat, media launch, fundraiser or festival we will work to ensure seamless results. We coordinate all aspects of events, from beginning to end.

CALL

1 866 594 3243

Upcoming Events

Check out the events we're working on!

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